Know what you can actually spend.
Every bank account in one position, a forecast of what is coming in and going out, payment runs that pay suppliers in batches, and the currency exposure underneath it all.
Cash management for a business trading in two currencies
Cash is the one thing a business can run out of while still being profitable, and in Zimbabwe it is also the thing most likely to be spread across several accounts in two currencies with different rules attached to each. Vantage Point's treasury module puts the whole position on one screen: every bank account and till, in every currency it is held in, with the base-currency total underneath — drawn live from the ledger rather than assembled from statements on a Friday afternoon.
The forecast is the half that changes decisions. Because debtors, creditors, payroll and committed purchase orders are all in the same system, the module can show what is due in and what is due out, week by week, without anybody typing it into a spreadsheet. A shortfall three weeks out is visible while there is still time to chase a debtor or delay an order, which is the only time the information is worth having.
Paying is handled as a run rather than as a series of individual payments. You select the bills that are due, the system builds a run with one payment per supplier, it goes through approval, and the bank file comes out in your bank's own layout — with the same bill never on two runs. Internal transfers between your own accounts post both legs, so money is never quietly in flight, and the currency exposure screen shows what you hold and what you owe in each currency so a rate movement is a number you have already seen.
The cash question, answered before it is asked.
Balances, commitments and receipts due are the same records the ledger already holds — so the position is live, not a spreadsheet somebody updates on Fridays.
Treasury & Cash, asked and answered.
Can I see all my bank accounts in one place?
Yes. The cash position screen lists every bank account and till you have set up, in the currency each is held in, with a base-currency total. Balances come from the ledger the rest of the system posts to, so the position is current rather than as at the last reconciliation.
How does the cash forecast work?
It works from records you already have: invoices due from customers, bills due to suppliers, payroll for the coming period and commitments on open purchase orders. You can add manual entries for anything the system cannot know about. The result is a week-by-week view of what is coming in and going out, with the balance it leaves.
What is a payment run?
It is one batch that pays many supplier bills at once. You pick the bills, Vantage Point builds a run with a single payment per supplier, it goes through your approval rules, and you export a file in your bank's format to upload. A bill that is on one run cannot be picked up by another, so nothing gets paid twice.
Does it handle USD and ZiG?
Yes. Accounts are held in the currency they are actually denominated in, the position is reported in both the account currency and your base currency, and internal transfers between currencies record what left and what arrived rather than assuming a rate. Currency exposure is reported separately so you can see what a devaluation would cost you.
The rest of the system.
ONE LEDGER UNDERNEATH IT ALLTake the high ground.
Set up your first store, till and ledger in an afternoon.